Build online forms in minutes and automate how you collect, manage, and respond to submissions – all with a secure, drag-and-drop form builder.
Zoho Forms makes form creation simple with its drag-and-drop builder. Choose from dozens of field types – text, drop-downs, checkboxes, dates, file uploads, and more – to capture exactly the information you need. You can start from pre-designed templates or create your own form from scratch, all without writing a single line of code. The builder also lets you apply your branding: add your logo, match your company colours, and design custom themes so that every form looks professional and on-brand. In just minutes, you’ll have a polished form ready to collect data.
Reaching your audience is effortless with Zoho Forms. You can embed forms on your website with a copy-paste snippet or share them via a public URL on social media and email. For offline channels, Zoho Forms generates printable QR codes so people can scan and access your form instantly. All forms are mobile-responsive by default, ensuring a smooth experience on smartphones and tablets. There’s even a dedicated mobile app that lets you collect responses in person – perfect for trade shows, field surveys, or any scenario where you need to capture data on the go.
Create dynamic, intelligent forms that react to your respondents’ inputs. With Zoho Forms’ conditional logic, you can show or hide fields based on previous answers, ensuring people only see questions relevant to them. Build multi-page forms that guide users step-by-step, and use calculated fields to perform instant calculations (like totals or scores) as data is entered. This smart behavior makes your forms shorter, more personalized, and easier to complete – which means higher completion rates and better-quality data for your business.
Zoho Forms goes beyond data collection – it helps you act on form submissions automatically. Set up multi-level approval workflows so submissions can be reviewed and approved by the right team members in sequence. For example, an employee’s request form can first go to a manager, then HR, all within the system. Configure instant email or SMS notifications to alert you or your team when a new entry comes in. You can also assign tasks or follow-ups based on responses (e.g. create a task for the sales team when a new lead form is submitted). These workflow automations eliminate manual steps, letting your team respond faster and stay organized.
With native integrations and webhooks, Zoho Forms ensures the data you collect flows to the tools you use. It ties in seamlessly with other Zoho apps like Zoho CRM, Bigin, Desk, and Campaigns – meaning you can automatically turn form submissions into CRM leads, support tickets, or email campaign contacts. Zoho Forms also connects with third-party services: update rows in Google Sheets, create events in Google Calendar or Outlook, send new contacts to Mailchimp, or trigger complex workflows via Zapier and Zoho Flow. By integrating your forms, you eliminate copy-paste work and create a unified business process across all your systems.
Unlock insights both on your form’s performance and the data collected. Zoho Forms provides built-in analytics to track metrics like views, submissions, and conversion rates for each form – so you can see how well your forms are engaging your audience. Identify if people drop off at a certain question and tweak the form to improve completion rates. On the data side, all submissions are stored securely and can be viewed in a spreadsheet-style report or exported to CSV/PDF for analysis. Create custom reports or use Zoho Analytics (integrated with Zoho Forms) for deeper insights. With these analytics, you’ll continuously improve your forms and make more informed decisions from the information gathered.
Zoho Forms integrates with a wide array of applications to further extend its capabilities. Through Zoho Marketplace, you can install pre-built connectors for popular services. Sync form submissions with payment gateways like Stripe and PayPal to process transactions seamlessly. Connect with event management tools like Eventbrite, or marketing platforms like Mailchimp and Zoho Marketing Automation, to automatically funnel leads into your campaigns. If you need to collect documents or signed agreements, Zoho Forms also works with Zoho Sign and other e-signature apps. Thanks to these integrations, your forms can trigger actions across your entire software stack – saving you time and ensuring your data lands exactly where it needs to be.
Zoho Forms is an online form builder that businesses use to collect data efficiently. It allows you to create custom forms – for example, contact forms, lead generation forms, surveys, event registrations, job applications – and share them with your audience. Unlike basic form tools, Zoho Forms includes workflow rules, integrations, and a secure database, so all your submissions are stored centrally. It’s great for any UK organisation that needs to capture information digitally and streamline processes (like eliminating paper forms or manual data entry).
Yes. One powerful feature of Zoho Forms is the ability to configure multi-step approval workflows. This means when someone submits a form (for instance, an expense claim or a leave request), it can be automatically routed to one or more people for approval. Approvers get notified by email (or in-app), and they can approve or reject submissions with comments. You can define conditional rules too – for example, skip the second approval if a claim amount is below a certain value. This automation significantly speeds up processes that used to be done through emails or paper, ensuring nothing falls through the cracks.
Absolutely. Zoho Forms offers direct integrations with many Zoho applications as well as external services. You can push new leads or inquiries straight into Zoho CRM, send support-related form entries into Zoho Desk, or add subscribers from a signup form into Zoho Campaigns for email marketing. Beyond Zoho’s ecosystem, Zoho Forms connects with popular apps like Google Sheets, Google Calendar, Outlook, Slack, and Microsoft Teams. Through Zapier and Zoho Flow, you can integrate with hundreds of third-party services (such as Trello, Mailchimp, or Salesforce) without writing code. In short, the data you collect in Zoho Forms doesn’t live in isolation – it can automatically flow into your other business tools, saving you time and effort.
Yes, Zoho Forms provides a mobile app for iOS and Android. The mobile app not only allows you to create and edit forms on the go, but also lets you collect submissions even when you’re offline. This is especially useful if your team is out in the field – for example, conducting surveys in areas with poor signal or doing site inspections. They can fill out forms offline and the data will sync to the cloud as soon as the device regains an internet connection. The app also supports features like scanning QR codes or barcodes to fill in fields, capturing photos as part of a form, and getting respondents’ signatures on-screen. It essentially turns any mobile device into a powerful data collection tool.
Svennis Cloud Solutions is here to ensure you get maximum value from Zoho Forms. Our consultants will first understand your requirements – whether it’s building a complex multi-page application form with attachments, or a simple contact form for your website. We then design and configure the form for you, applying advanced features like conditional logic, form rules, and custom themes to match your brand. We’ll integrate your forms with the systems you use (CRM, email, databases, etc.), so that submissions trigger the right actions. If you need workflows or approvals, we set those up and test them thoroughly. We also train your staff on using Zoho Forms’ admin interface, creating new forms, and running reports on the data collected. By partnering with Svennis, UK businesses can quickly deploy online forms and automation without the usual headaches – we handle the technical details while you enjoy streamlined data collection.