Zoho Invoice is a free online invoicing application that makes billing your customers simple. Designed for freelancers and small businesses in the UK, Zoho Invoice lets you create professional invoices and estimates, send them to clients in seconds, and accept payments online — all at no cost. Automate time-consuming tasks like payment reminders and recurring invoices so you can get paid faster. With Zoho Invoice, you’ll spend less time on paperwork and more time growing your business.
Forget spreadsheets and manual calculations – Zoho Invoice helps you generate polished, VAT-compliant invoices in just a few clicks. Choose from pre-designed invoice templates and add your company logo and branding for a professional touch. You can create invoices in GBP or any currency your clients need, with automatic tax calculations (including UK VAT rates) to ensure accuracy. Once ready, invoices can be emailed directly to customers or exported as PDF with a click. Zoho Invoice also supports estimates/quotes: you can draft quotes for your client, and if approved, convert them to invoices instantly. By streamlining the invoicing process, Zoho Invoice enables you to bill clients quickly and get paid on time.
Getting paid is easy with Zoho Invoice’s online payment integrations. You can accept payments online by linking Zoho Invoice to popular payment gateways such as Stripe, PayPal, Worldpay, or GoCardless. When you send an invoice, customers can pay immediately through a secure payment link – allowing them to use credit cards, debit cards, or bank transfers. Zoho Invoice supports multi-currency payments and can automatically convert and record the payment in your base currency. It also handles partial payments and can record offline payments (like cheque or cash) if needed. Every time a client pays, you and your customer will receive a confirmation, and the invoice status updates to paid. With faster, convenient payment options and automated reminders, Zoho Invoice helps you shorten the payment cycle and improve your cash flow.
Zoho Forms goes beyond data collection – it helps you act on form submissions automatically. Set up multi-level approval workflows so submissions can be reviewed and approved by the right team members in sequence. For example, an employee’s request form can first go to a manager, then HR, all within the system. Configure instant email or SMS notifications to alert you or your team when a new entry comes in. You can also assign tasks or follow-ups based on responses (e.g. create a task for the sales team when a new lead form is submitted). These workflow automations eliminate manual steps, letting your team respond faster and stay organized.
Zoho Invoice goes beyond basic invoicing – it also helps you record billable expenses and time entries so you can bill your clients accurately. Track expenses like travel, materials, or purchases; you can even snap photos of receipts and attach them. Mark expenses as billable to include them on the client’s next invoice with one click. For service businesses, use the built-in time tracking to log hours worked on projects. Employees or contractors can input time entries via the web or Zoho Invoice’s mobile app, and you can convert those timesheets into invoices instantly, ensuring you’re paid for every hour. By managing expenses and time in the same system, Zoho Invoice gives you a full view of project profitability and ensures nothing falls through the cracks.
Although Zoho Invoice is free, it’s a part of the broader Zoho ecosystem and plays well with other apps. Natively, Zoho Invoice integrates with Zoho CRM, Zoho Books, Zoho Expenses, and Zoho Projects, allowing you to share data like contacts, expenses, and project time entries between systems. For example, you can convert a deal from Zoho CRM into an invoice or push recorded expenses from Zoho Expense into Zoho Invoice for reimbursement billing. Zoho Invoice also connects with payment gateways (Stripe, PayPal, etc.) as mentioned, and offers an API for custom integrations. If you need to connect Zoho Invoice to external software (like another CRM or an e-commerce platform), you can use Zapier or Zoho Flow to automate workflows. This flexibility means Zoho Invoice can serve as a hub for your invoicing and payments while working in tandem with your other business tools.
Yes – Zoho Invoice is absolutely free for users worldwide, including the UK. There is no catch: you won’t be asked for a credit card, and there are no subscription tiers for Zoho Invoice. You get access to all its invoicing features without any licensing cost. Zoho made Invoice free to support small businesses and freelancers in managing their finances. The only “limitations” are some fair usage caps (for instance, a limit on the number of invoices you can send in a year, currently 500/year for the free plan, and a cap of 2 users per organization). These limits are in place simply to distinguish Zoho Invoice (as a free offering) from Zoho’s paid accounting products. For the vast majority of small businesses and freelancers, these allowances are more than sufficient. So, in summary, Zoho Invoice is free – no hidden fees, and Zoho earns your goodwill (and perhaps your consideration of their other products as you grow).
Zoho Invoice’s free plan is very feature-rich, but it does have a few usage limits to be aware of:
Aside from these, you have access to all features: unlimited clients, estimates, expenses, payment integrations, etc. And importantly, there are no limits on the number of payments or the amount of money you can process through Zoho Invoice. The usage caps are designed such that if you exceed them, it likely means your business has grown to a stage where a more comprehensive accounting solution is needed (at which point Zoho provides an easy path to migrate to Zoho Books). But until then, Zoho Invoice’s free plan is extremely capable.
Yes. Zoho Invoice is part of Zoho’s finance suite and integrates seamlessly with Zoho Books, the full-fledged accounting software. In fact, if you decide to upgrade to Zoho Books later, all your data (invoices, contacts, etc.) can be synced over without hassle. Aside from Zoho Books, Zoho Invoice also connects with other Zoho apps: for example, it integrates with Zoho CRM to pull customer contact details, with Zoho Projects to bill project hours, and with Zoho Analytics for advanced reporting. If you’re using external accounting or CRM systems, Zoho Invoice provides APIs and supports integration platforms like Zapier. This means you could automatically push invoice data to QuickBooks or Xero through a connector, for instance. Many UK businesses appreciate that Zoho Invoice also supports exporting data (to CSV, PDF) which can be manually imported into other systems if direct integration is not available. Overall, you won’t be locked in – Zoho makes it easy to connect Invoice with the rest of your software toolkit.
Zoho Invoice makes it easy for your clients to pay you. When you send an invoice, you can include a payment link so the customer can pay online by clicking a button. Zoho Invoice integrates with major payment gateways such as PayPal, Stripe, Square, http://Authorize.Net , and GoCardless. You can choose one or multiple gateways to give clients options (for example, credit card via Stripe or bank debit via GoCardless). Clients who click the payment link will be taken to a secure payment page to enter their details and complete the transaction. Zoho Invoice will automatically update the invoice status to “Paid” when the payment is received and can send the client a receipt. For recurring invoices, you can even set up an auto-charge arrangement (with client consent) to charge their card automatically on a schedule. In addition to online payments, Zoho Invoice allows you to record offline payments as well (cash, cheque, bank transfer) so you can keep all your records in one place. All in all, Zoho Invoice supports fast and secure payments, helping you get paid sooner.
Even though Zoho Invoice is free and user-friendly, you may benefit from expert help to fully integrate it into your business processes. Svennis Cloud Solutions is a certified Zoho partner that can assist you in several ways:
Since Zoho Invoice is often a starting point for a business’s financial system, Svennis can also advise on when it might be time to upgrade to Zoho Books for full accounting or how to use Zoho’s other tools (like CRM or Inventory) in tandem with Invoice. Our goal is to ensure your invoicing process is smooth, efficient, and scalable – with Zoho Invoice as a strong foundation.