For businesses of all sizes. Streamline your HR processes from employee data and leave tracking to performance appraisals, all on a single, cloud-based platform that grows with you.
Say goodbye to scattered spreadsheets – Zoho People provides a secure, centralized employee database. Store all your employee information (personal details, roles, contact info, etc.) in one place, easily searchable and updateable. Custom fields let you capture UK-specific details like NI numbers or work eligibility as needed. Employees gain access to a self-service portal where they can update their profiles, download payslips or HR documents, and make requests (like address changes) without having to email HR. Multi-level access controls ensure HR managers can see and edit everything, while managers or employees only see what’s relevant to them. This central system not only saves HR time but also empowers your staff to find information and manage basic HR tasks on their own.
Managing time off is a breeze with Zoho People. You can configure your leave policies to fit UK regulations and company rules – including custom holiday calendars (England and Wales vs. Scotland bank holidays, for example), carry-over settings, and vacation accruals. Employees request leave through the app, triggering an approval workflow to their manager. The system automatically updates leave balances and keeps everyone informed via email or push notifications. In addition, Zoho People offers robust attendance tracking: employees can clock in/out via web or the mobile app (with options for geolocation tagging or biometric integrations if required). Flexibly handle different work shifts or remote work check-ins.
Develop your talent and review performance systematically with Zoho People’s performance management tools (available in Premium and above plans). You can set up goal-setting frameworks and KPIs for employees at the start of the year or quarter. Throughout the performance cycle, managers and peers can provide continuous feedback or notes (so nothing important is forgotten). At review time, use custom appraisal forms to evaluate each team member – Zoho People supports 90° (manager only), 180° (manager and self), or even 360° reviews that include peer and subordinate feedback. Define competencies and rating scales that suit your business culture. The platform also allows HR to schedule appraisal cycles and calibration meetings.
Free your HR team from manual drudgery by automating routine processes. Zoho People comes with a powerful workflow automation engine. Create rule-based workflows for actions like onboarding a new hire: for example, automatically assign them to an induction training (via Zoho Learn), notify IT to set up equipment, and send a welcome email on their start date. Similarly, automate offboarding tasks, probation period check-ins, or expense approval processes. There’s also an HR case management (Helpdesk) module in the Enterprise plan – employees can raise HR queries or requests (like reference letters or policy questions) which are then tracked and resolved systematically by the HR team. This ensures no employee query falls through the cracks and HR service delivery remains prompt. By leveraging automation, UK HR departments – often operating with lean teams – can significantly increase efficiency and focus on strategic initiatives rather than chasing paperwork.
Make informed decisions with Zoho People’s built-in analytics. The platform provides a range of standard reports and dashboards: from headcount and attrition rates to average time-to-hire and training hours per employee. You can easily generate reports on absence trends (e.g., to spot if sick leave spikes in certain months) or use the Bradford Factor report to monitor frequent short absences. All data can be filtered by office location, department, or other criteria – useful for UK companies to compare, say, absence rates between regions or compliance training completion across departments. Zoho People also helps with compliance: maintain records of right-to-work documents, track visa expirations, or generate working time directive reports if needed. With the ability to create custom reports and even integrate with Zoho Analytics for deeper BI, Zoho People ensures HR managers and executives have their finger on the pulse of the workforce. Data-driven insights mean you can proactively address issues like turnover or skill gaps before they become problems.
For businesses that need to track billable hours or project time, Zoho People includes a Timesheets module. Employees can log the hours they spend on specific projects or tasks, either manually or using a timer. Project managers can pre-set project codes, tasks, or clients, so time entries are standardised. The system supports weekly or monthly timesheet submissions with multi-level approvals (e.g., project manager then HR). This is particularly useful for UK consulting firms, agencies, or IT companies where accurate time tracking is essential for client billing or project costing. Zoho People’s timesheets integrate with Zoho Projects and Zoho Invoice/Books, meaning you can seamlessly convert approved hours into invoices or further analysis. Ultimately, it gives both HR and finance a transparent view of how employee time is utilised across various initiatives.
Zoho People acts as a central hub for HR data and processes, but it also connects with many other apps to streamline your workflow. Out-of-the-box, Zoho People integrates with other Zoho services like Zoho Payroll, Zoho Recruit, Zoho Sign, Zoho Expense, and more – creating a unified HR ecosystem. For example, when you hire a candidate via Zoho Recruit, their details can flow into Zoho People for onboarding. Need to manage payroll in the UK? Zoho People can integrate with payroll systems (Zoho Payroll or third-party providers) to sync leave balances and attendance data for accurate salary calculations. It also ties into communication and productivity tools: integrate Microsoft 365 or Google Workspace to sync calendars (for leave) and user accounts. There’s an integration with Slack and Microsoft Teams that can send notifications (like “Your leave is approved”) directly to those apps, meeting employees where they already chat. Additionally, using Zapier or webhooks, Zoho People can connect to countless other applications – from scheduling software to access control systems – ensuring your HR information and updates propagate automatically across your business. With these integrations, Zoho People fits neatly into your IT landscape, eliminating duplicate data entry and keeping everything in sync, which is especially valuable for mid-sized UK companies juggling multiple software tools.
Zoho People is a cloud-based HR management system that centralises and automates many day-to-day HR tasks. It covers a wide range of functions: keeping a database of all your employee records, tracking holidays and sickness, monitoring attendance (clock-in/clock-out), managing performance reviews, and much more – all in one platform. For a UK business, Zoho People can adapt to your HR policies (for example, setting UK bank holidays, handling part-time annual leave calculations, etc.) and save you from lots of paperwork. Mundane processes like getting leave approved or recording an absence become self-service for employees and managers. Essentially, Zoho People frees up your HR team from administrative drudgery so they can focus on more strategic work like employee engagement and development.
Yes, Zoho People is flexible enough to handle UK-specific HR needs. It allows you to configure custom leave policies (e.g., carry-over rules for unused holiday, statutory maternity/paternity leave tracking, etc.) in line with UK law and your company’s contracts. The system can store documents and data securely, helping with GDPR compliance by letting you set access permissions and data retention policies for personal information. Additionally, Zoho People’s compliance reports can assist in monitoring working hours (important for Working Time Regulations) and health and safety training completion. While Zoho People is a global product, it’s widely used in the UK and supported by local partners like Svennis who understand British HR practices. Of course, for specialized areas like UK payroll processing, Zoho People can integrate with dedicated payroll solutions to ensure all legal requirements (tax, NI, pensions via auto-enrolment) are met through the appropriate tools.
Absolutely. Zoho People offers integrations with a variety of systems to ensure your HR data flows where it needs to. For example, it integrates with Zoho Payroll (if you use it) so that approved leave and attendance data go straight into payroll calculations. If you use a third-party payroll software popular in the UK – say Xero or Sage – you can export the necessary attendance and leave reports from Zoho People or use connectors (via APIs or Zapier) to sync data. Beyond payroll, Zoho People connects with Zoho Sign for sending out documents like employment contracts for e-signatures, Zoho Expense for linking absence data with expense claims (e.g., mark someone as on business travel), and directory services like Active Directory/Azure AD to sync employee user accounts. Integration with communication tools is also available; for instance, you can get an alert in Slack or Microsoft Teams when an employee files a leave request. Svennis Cloud Solutions can assist in setting up these integrations, ensuring Zoho People works in harmony with your existing HR and IT landscape.
Zoho People is licensed on a subscription basis, with pricing per user per month. This makes it very scalable and cost-effective – you pay only for the employees actively using the system, and you can add or remove users as your team changes. There’s a free plan for up to 5 users (with basic features), which is great for trying out the system or if you’re a very small startup. For most businesses, one of the paid plans will be appropriate, and they’re tiered by functionality: Essential HR, Professional, Premium, and Enterprise (as outlined above in the pricing section). For example, if you just need core HR record-keeping and leave tracking, the Essential HR plan might suffice and is very affordable (roughly the price of a soft drink per user each month). As you move up plans, you get additional modules like performance management, and even a full HR helpdesk and LMS in the Enterprise plan – yet even that top-tier is competitively priced for the value it provides. Zoho’s UK pricing is transparent and can be billed monthly or annually (annual billing gives a discount). Many UK SMEs find that Zoho People comes in significantly cheaper than legacy HR systems, all while covering the majority of their needs in one solution.
Implementing an HR system like Zoho People is a significant step, but Svennis Cloud Solutions has a tried-and-tested five-step approach to make it smooth and tailored for you: