A unified, secure space to store, share, and collaborate on files. Zoho WorkDrive is an enterprise-ready cloud storage and document management platform built for teams.
Break down information silos by storing all your team’s files in one secure hub. Zoho WorkDrive lets you create Team Folders for different projects, departments, or clients, so everyone knows exactly where to find the documents they need. Within each Team Folder, members can upload and organize files in a familiar folder structure with drag-and-drop ease. Powerful search (with AI-powered OCR to search text within scanned documents) helps you quickly locate files by name, content, or keywords. Instead of files scattered across personal drives or email attachments, WorkDrive provides a structured, central repository that grows with your business – up to dozens of terabytes of data – making knowledge sharing simple and efficient.
Zoho WorkDrive isn’t just storage – it’s a collaboration platform. Team members can co-edit documents simultaneously using Zoho’s built-in Office Suite (Writer for docs, Sheet for spreadsheets, and Show for presentations) directly from WorkDrive. Say goodbye to version confusion: everyone works on the latest version of a file, and WorkDrive automatically maintains a version history so you can track changes or roll back if needed. You can leave comments on files and tag colleagues to ask questions or request input, keeping feedback organized in context. Whether your team is in one office or distributed across the UK, WorkDrive ensures everyone can contribute to documents in real time, boosting productivity and teamwork.
Your work files are always at your fingertips with Zoho WorkDrive’s multi-device access. Use the web app, desktop sync app, or mobile app to view and manage your files from the office, home, or on the go. Changes sync across devices instantly – edit a file on your laptop and it’s updated in the cloud for colleagues to see within seconds. Need offline access? Mark important folders for offline availability so you can work without an internet connection; WorkDrive will automatically update the changes when you’re back online. The platform is compatible across Windows, macOS, Linux, as well as iOS and Android, ensuring a seamless experience. Wherever you are, your team’s shared drive is just a click or tap away.
Zoho WorkDrive makes it easy to share files beyond your organization while keeping you in control. When you need to send documents to clients, vendors, or other external parties, you can create secure share links instead of risky email attachments. Protect these links with passwords, expiry dates, and download permissions – for example, you might allow a client to view a file online but disable downloads and have the link expire in a week. You can even create multiple unique links for the same file for different audiences and track who has viewed or downloaded via WorkDrive’s access stats.
Maintain full governance over your company data with WorkDrive’s powerful admin tools. You decide who can see, edit, or share each file and folder with granular permissions (view, edit, organize, delete) at both Team Folder and sub-folder levels. Assign roles like Admin, Organizer, Editor, or Viewer to team members to enforce your internal data policies. With domain verification and custom domains on the Business plan, you can restrict WorkDrive access to users in your organization and allow file access only through a branded domain. Monitor activity across the system with an Admin Dashboard that gives insight into storage usage and user actions.
Zoho WorkDrive plays nicely with the tools you already use. As part of the Zoho ecosystem, it natively connects with apps like Zoho Projects, Desk, Mail, and CRM – for instance, you can attach WorkDrive files to CRM records or project tasks without leaving those apps.
Zoho WorkDrive is a cloud-based file storage and collaboration platform designed for teams and businesses. Unlike personal cloud drives (such as Google Drive or Dropbox for individual use), WorkDrive provides shared Team Folders and robust admin controls to facilitate organization-wide file management. It’s ideal for any team – from a small startup to a large enterprise – that needs a secure, centralized place to store documents, collaborate in real time, and manage access permissions. WorkDrive is part of the Zoho ecosystem, which means it integrates smoothly with Zoho’s other applications. For individual users, Zoho offers a free plan (5 GB) to get started, but WorkDrive truly shines in multi-user environments where collaboration and centralized governance are key.
Security is a top priority in Zoho WorkDrive. All files are encrypted at rest and in transit using advanced encryption standards, ensuring your data is safe on Zoho’s servers and while moving between your device and the cloud. Zoho WorkDrive is compliant with major data protection standards (such as SOC 2 and ISO 27001) and adheres to GDPR guidelines – important for UK and EU businesses. The platform includes granular access controls, so you determine who in your team can view, edit, or share each file or folder. You can require two-factor authentication for all users, adding an extra layer of login security. On the Business plan, you also get features like Data Loss Prevention (DLP), which can automatically flag or restrict sharing of sensitive information (like financial data or personal customer info), and audit trails to monitor all file activities. In short, Zoho WorkDrive provides enterprise-grade security measures to protect your confidential business documents.
Yes. Zoho WorkDrive offers a range of integrations to fit into your existing software stack. If your team uses Microsoft Office, you can install the WorkDrive plugin for Microsoft Office – this lets you open Word, Excel, or PowerPoint files directly from WorkDrive, edit them in the native Office applications, and save back to WorkDrive seamlessly. WorkDrive is also deeply integrated with other Zoho apps: for example, in Zoho CRM you can attach WorkDrive files to deals or contacts, and in Zoho Projects you can link WorkDrive folders to project documents. For anything else, WorkDrive’s integration with Zapier and Zoho Flow allows you to connect with hundreds of third-party apps. You could automatically save email attachments from Outlook or Gmail into WorkDrive, or send WorkDrive files to an e-signature app, for instance. Additionally, WorkDrive has an open API, so if you have in-house developers or IT integrators, they can build custom connections between WorkDrive and any other system you use.
Zoho WorkDrive is built for collaboration. Multiple team members can work on the same file without overwriting each other’s changes. This is possible through the integrated Zoho Office Suite editors (Writer, Sheet, and Show) which support real-time co-authoring – you’ll literally see your colleague’s cursor and edits as they make them in a document. For non-Office files or when using external editors, WorkDrive uses a check-out and check-in system to prevent conflicts: a user can lock a file while editing offline, and others will know it’s being worked on. Every file maintains a version history, so if something goes wrong or if you need to see who changed what, you can review past versions or restore an earlier copy. Team members can also add comments to files (at the file or even paragraph/cell level in documents and spreadsheets), making it easy to discuss changes or provide feedback right alongside the content. Furthermore, WorkDrive’s notification system alerts you when someone @mentions you in a comment, shares a file with you, or updates a file you’re following. Overall, these collaboration tools mean your team can create and refine content together without confusion, even if people are working remotely across different parts of the UK.
Svennis Cloud Solutions is an experienced Zoho Premium Partner that can help you get the most out of Zoho WorkDrive. Our experts will work closely with your team to plan and execute a smooth migration to WorkDrive – this includes structuring your Team Folders optimally (e.g., by department or project), setting up appropriate user roles and permissions, and migrating files from your current storage (whether you’re using network drives, Google Drive, Dropbox, or anything else). We also integrate WorkDrive with your other systems; for example, connecting it with your Active Directory/Single Sign-On for user management, or linking WorkDrive with other Zoho apps you use like CRM or Projects. Svennis provides custom training sessions to ensure your users know how to use WorkDrive effectively – from uploading and sharing files to co-editing documents and using admin features. After deployment, we offer ongoing support and best-practice guidance: if you have questions on setting up a new Team Folder, need to adjust a security setting, or want advice on using a new WorkDrive feature, we’re just a phone call or email away. By partnering with Svennis, UK businesses can rapidly deploy Zoho WorkDrive with minimal disruption and ensure the solution is tailored to their needs from day one.