Create, collaborate, and automate documents effortlessly with a secure, cloud-based word processor for teams of all sizes. Secure, AI-assisted, robust, with an API to integrate with anything you do.
Zoho Writer lets your team draft and edit documents simultaneously from any location. Multiple users can co-author a document in real time, with each person’s changes highlighted and tracked. Use comments, @mentions, and track changes to review content and gather feedback without endless email chains. Every edit is saved automatically in the cloud, and a full version history ensures you can always revert to or reference earlier drafts. Whether your team is in one office or distributed across the UK, Zoho Writer makes document collaboration seamless and efficient.
Transform the way you generate and manage paperwork. With Zoho Writer’s automation features, you can merge data from other sources to create personalized documents in bulk – perfect for invoices, contracts, or form letters. Build fillable forms directly within your documents to collect inputs or signatures, and automatically route completed docs for approval or e-signature via Zoho Sign or other integrated signature tools. By automating routine document workflows (like populating templates with CRM data or triggering emails when a document is completed), Zoho Writer saves you time and ensures consistency across all your business documentation.
Project a professional image with Zoho Writer’s extensive template gallery and formatting tools. Choose from 100+ pre-built templates for everything from business letters and HR policies to meeting minutes, or design your own to match your company’s branding. The contextual formatting toolbar provides just the options you need – styles, fonts, images, tables, and more – exactly when you need them, keeping the interface clutter-free. You can easily insert tables of contents, hyperlinks, footnotes, and references, making Writer ideal for long-form reports and documentation. With robust page layout and styling options, your documents will look polished and print-ready every time.
Boost your writing quality with Zoho Writer’s built-in AI assistant (Zia). Zia helps you compose and refine content by suggesting better phrasing, checking grammar and spelling, and even offering style and readability improvements. Stuck on a draft? Use the AI to generate content ideas or summarize lengthy text. For teams, the AI can ensure a consistent tone of voice by flagging jargon or deviations from your style guide. These intelligent features enable everyone on your team – whether or not they consider themselves a “writer” – to produce clear, effective documents. You’ll spend less time proofreading and polishing, and more time delivering your message.
Zoho Writer works seamlessly within the Zoho ecosystem and beyond. It integrates with Zoho CRM, Bigin, Projects, and other apps so you can pull data directly into your documents (for example, merging CRM contact details into a contract template). Send documents to Zoho Sign or third-party e-signature services like DocuSign and Adobe Sign with a click, making it easy to collect approvals. You can publish articles from Writer straight to platforms like WordPress or Blogger, or save documents to cloud drives such as Zoho WorkDrive, Google Drive, and Dropbox. From reference managers like Zotero (for inserting citations) to diagram tools like Mermaid, Zoho Writer’s integrations ensure your documents are connected to the data and tools you already use.
Zoho Writer is part of the Zoho ecosystem, ensuring smooth integration with tools like Zoho CRM (to auto-generate documents from customer data), Zoho Sign (for secure digital signing), and Zoho WorkDrive (for seamless document storage and collaboration). By choosing Zoho Writer, UK businesses can modernise their document creation processes, enhance team productivity, and gain a competitive edge through real-time collaboration, automation, and secure cloud-based editing.
Zoho Writer is a cloud-based word processor (like Google Docs or Microsoft Word Online) that enables you to create and edit documents from any browser or device. It’s designed for modern teams, allowing multiple people to work on the same document simultaneously and streamline the review process with comments and track changes. Because it’s part of the Zoho ecosystem, Zoho Writer also connects with your other business apps (CRM, Projects, etc.), making it easier to generate proposals, contracts, and reports using live data. In short, Zoho Writer helps businesses in the UK and around the world produce documents faster and more collaboratively, without worrying about version control or emailing files around.
Yes – Zoho Writer is completely free for individuals and businesses. You can sign up and start using it without any licensing costs or subscriptions. All the core features (document creation, collaboration, templates, etc.) are included. Even advanced capabilities like document automation (mail merge, fillable forms) are available with a generous free allowance of credits each month. If you need to generate a very large volume of documents or integrate with other Zoho apps, you might choose to subscribe to Zoho’s broader Workplace or Zoho One bundles, but Zoho Writer itself doesn’t require payment. There are also no ads, and Zoho doesn’t monetize your content – making it a cost-effective and privacy-friendly alternative to other writing tools.
Absolutely. Zoho Writer comes with powerful document merge capabilities that let you pull data from spreadsheets, Zoho CRM, or other databases to populate templates. This is perfect for creating things like personalized customer letters, invoices, or certificates in bulk. In addition, Zoho Writer integrates with Zoho Sign and third-party e-signature services. You can prepare a document (e.g., a sales contract or HR offer letter) and send it out for electronic signature directly from Writer’s interface. Recipients will be able to sign the document online, and you’ll be notified once it’s completed. This means you can take a contract from draft to signed, all without leaving Zoho Writer.
Yes. Data security and privacy are top priorities for Zoho. Documents you create in Zoho Writer are stored in Zoho’s secure cloud infrastructure. Zoho is GDPR-compliant and holds certifications like ISO 27001 and SOC 2 for information security. Your content is transmitted over encrypted connections, and you can control who in your organisation has access to which documents through sharing settings and user permissions. Unlike some free document services, Zoho Writer is ad-free and does not scan or use your documents for any advertising purposes. For UK businesses concerned about data residency, Zoho also offers data centers in Europe. Svennis can help you configure Zoho Writer with best-practice security settings – such as two-factor authentication and document access controls – to ensure your company’s information remains protected.
As a certified Zoho Partner based in the UK, Svennis Cloud Solutions provides end-to-end services to help you get the most out of Zoho Writer. For example, we can assist in migrating your existing documents from other platforms (Word, Google Docs, etc.) into Zoho Writer and setting up a structured document management system with Zoho WorkDrive. We offer user training workshops to get your team comfortable with collaborative editing, template creation, and advanced features like mail merge. If you need to integrate Zoho Writer with other systems – perhaps generating contracts from your CRM at the push of a button – our developers can configure those workflows for you. We also help establish template libraries with your branding, so all your company documents have a consistent look and feel. From initial setup to ongoing support, our team ensures that adopting Zoho Writer is smooth and tailored to your business needs.